Objective
This article aims to present the operation of the Documents module, demonstrating how the control of internal and external documents is performed.
Documents is the Qualyteam System module used for the management of internal and external documents of an organization, meeting the requirements of the ISO 9001 standard.
Internal documents are controlled through an elaboration, proofread, and approval flow.
External documents, on the other hand, can be registered and controlled in the system for search and management purposes, but they do not follow the elaboration, proofread, and approval flow, since their origin is external to the organization.
The module facilitates the control of all documentation used by the company, ensuring that the current documents are available for search and use.
With Documents, the management of internal documents is performed in just 3 steps:
- Elaboration
The document can be elaborated in any software and sent to Documents, or created directly in the system. It is also possible to request the elaboration of a document, and the system will automatically notify the person responsible for the activity. - Proofread
Upon receiving a document for proofread, the employee performs a critical analysis of the content, approving it or not. In case of rejection, the document automatically returns to the elaborator. - Approval
After being approved in the proofread phase, the document is sent to the final approver, when configured. In case of approval, the document is automatically published in the system. Otherwise, it returns to the elaborator for review, along with the provided justification.